PeaceTech Lab Operations Manager.
The PeaceTech Lab is seeking an energetic and highly organized individual to serve as the lead on all things related to the PeaceTech Lab building, facility, and community. Tasks will range from managing an exciting new space focusing on using technology for peace that includes peacetech startup companies, a global data hub and peacebuilders as tenants, to facilitating events with outside organizations, to bringing in new faces and companies to the Lab. This role provides a unique opportunity to help make this unusual space with a powerful mission efficient, sustainable, and a fun place to work. This individual must have strong spreadsheet skills as well as good people skills. This person will report to the Director of Acceleration and Operational Excellence. This is a full-time position based out of D.C. Help us disrupt Foggy Bottom with peacetech!
Your duties might include:
Manage tenants with a deft and diplomatic hand; and be the primary liaison with the landlord’s facilities team - a critical role as we try to change the world.
Assist the CEO as needed with administrative tasks, such as scheduling and travel arrangements.
Maintain a pipeline of interns and fellows here at the Lab; this involves identifying and recruiting interns, on-boarding and off-boarding them, and managing their workloads. This is a very fun part of the job!
Schedule and arrange any needed maintenance or repairs associated with the building.
Get your geek on with IT connectivity in prep for meetings, demos, events. You’ll liaise with the IT Help Desk to solve issues and help with IT troubleshooting.
Referee the scheduling scrum for video conferencing and collaboration spaces.
Mind the common kitchen area to resupply needed items and keep it clean so we don’t scare away visitors with a mess.
Help our visitors feel welcome by registering guests, scheduling parking, and working with the building’s security team.
Make it all count: you’ll work with the ops team to manage assets, create/update inventories, build and track budgets.
Don’t forget the people: you will support HR by keeping employee files and helping with finance and administrative systems.
Party time: you will be the go to person for all events in the building. Must love a good happy hour! An eye for design is a plus.
Future possibility of wrangle a team of vendors including printer/copier leases and AV/IT services.
And in the unlikely event of an emergency, you’ll assist with response and evacuations.
We are also pretty sure other stuff will come up, and we’ll work with you to deal with them as needed.
Think critically, solve problems, ask why.
Sweat the small stuff - like details.
Show leadership and communicate effectively with a clear and organized mind.
Care about serving others.
Learn quickly, take initiative and be accountable.
Know a bit about real estate - that experience is a big plus.
Bachelor's degree in a related field required
Three to five years related work experience
Comfort with technology
Demonstrated negotiation skills
Strong writing and interpersonal skills
Strong organization skills and ability to multitask on a fast-moving team
Strong administrative skills, word processing abilities, and attention to detail
We will provide you these perks and more:
A flexible working environment where expressing yourself is celebrated
A place where you are appreciated, valued, and cared about daily
The opportunity to learn, grow, and build a great career
A chance to give back regularly to important social causes and organizations
Opportunities to network with cutting edge startups and work with state of the art technologies
A Flexible vacation policy
Time off for holidays
Great medical, dental, and vision coverage
Work on a diverse team
Fun team building happy hours and retreats!
Please send a resume and cover letter to email@example.com with the subject line “Special Assistant Application.” Applications will be reviewed on a rolling basis. No phone calls please.